Tips for filling out the evaluation

Being an educator is more than being a “form filler" - the role of the evaluation process is to provide feedback. The forms are meant to be a tool to help you deliver feedback in a way that is meaningful and quantified, which works to track change overtime. The outcome will enable the student to plan for professional development and maximize their strengths that they will hopefully take into their future OT careers!

Here are some tips to help you with the task of completing the evaluation:

1.   Review the evaluation a week to a few days before you need to fill it out. 

This should refresh your memory about the areas you said you’d be evaluating. With the areas fresh in your mind, you can watch for specific examples or direct the student to specific tasks.

2.   While reviewing the evaluation, write in client initials or other cues of assessments, interventions, documentation and so on that come to mind that the student will be completing over the next few days or has completed.  These cues can help to speed up your process when filling in the form later. Students also often find these examples helpful.

3.   Whenever something comes to mind that you would like to capture, write it on a sticky note and just stick to the top of the evaluation - you can add the thought to the actual evaluation when you’re ready.

4.   Remember: direct observation is not the only place to look for material for feedback/evaluation.  You can gather information on a student’s communication, reasoning, organization and so on from:

o   other staff members

o   discussions with your student

o   any written documentation/material

o   review of reflection journal or project (if available)

5.   On evaluation day, consider arranging a time for the student to review your evaluation before meeting to discuss it. This can give the student opportunity to “digest” any feedback they may find difficult. It may even decrease the meeting time needed. You might even take their self-evaluation and site feedback form (the yellow form) for review prior to meeting too.

6.   If you have questions about filling out the evaluation/providing feedback, contact us at otfieldwork@umanitoba.ca!

Lisa

Revised by Julie, 2024